How to run your Business on Cloud Systems – 2016
How do you run your own business on the Cloud?
Are you a start-up or a small business with little or no Information Technology knowledge or experience?
Before The Cloud, only big corporate businesses could get the advantage of the available technology, know-how and the capacity for their IT Systems.
Today, better ability is available at a lower cost to the small businesses. They are not required to be on top in the first month, but they will grow slowly into what they need in order to run the business successfully.
The desirable way to go is to start with a good foundation that is set as a basis for all the systems to come into the future requirement at a steady pace.
Take for example a core business system that is available in the Cloud, invoicing your clients.
What is Cloud Systems?
Way back in the past, everything was written and printed on paper, invoices were printed on printers with endless forms. These invoices were inserted into an envelope and were sent to the client via the post office. Then the big switch came to digital storage, and the client obtained his or her invoice via email. The company would pay a monthly fee to run an accounting software like Freshbooks which is sitting on the Cloud or Internet. The Company pays a monthly fee and they would download the data, but they were unable to download the functions that Freshbooks Provides.
Why would a Company make a business shift?
The biggest objections: I don't want my data and my systems to sit out there on the Cloud, somewhere else being out of my control.
The reason cloud computing is so powerful, is that it splits the functions of Information Technology into two parts, the information part and the technology part.
Here is the main reason. Your company's information is everywhere, some of the data is on the server, the other data is on the human resources department and more data goes onto another server for the accounting department.
The employees have cell phones, pc's, laptops, tablets, TV's. Do you see the problem? You are on holiday and have your Apple laptop with you. There is a crisis in the human resources department, but with your Apple laptop you cannot connect to the HR department.
Wouldn't it be a lot more logical to keep all the information in the cloud. When you are on holiday with your Apple laptop, all that you need to do is to sign into the HR account, get into the database and solve the problem. If the data is highly confidential, just enter the second password and you are into the database.
The Cloud gives you freedom in space as well as freedom from location.
Your data works with other people and other instances:
The process goes on daily. You send out invoices as the clients purchase from you. Mr Client's secretary received the email and finds there is a link to the invoice on Freshbooks. On opening the invoice a notice is sent back to you to say Mr Client's secretary has opened the invoice at the exact time that she open it. There can be no argument that Mr Client did not receive the invoice, all the pointers show that he has.
This system gives you an advantage to read through the invoice summary and check who did not open the invoices as well as if they paid you.
In conclusion, for a start-up or small business to succeed is for it to move to The Cloud. Software will put them into a winning class of their own.